Plan Sponsor

Payroll Coordinator Resources

Contact info

For answers to questions regarding your 403(b) plan, please contact:

, Plan Administration Consultant, 1-800-279-4030, ext. 6636

, Plan Administration Consultant, 1-800-279-4030, ext. 2361

, Plan Administration Consultant, 1-800-279-4030, ext. 4416

, Plan Administration Assistant, 1-800-279-4030, ext. 1638

If you have questions or comments about 403(b) payroll processing or enrollments, please call 1-800-279-4030, Extension 8567.

Enrollment 

Your staff can easily enroll in our programs by:

  • Completing our step-by-step online application
  • Completing and submitting a paper application
  • Contacting one of our Enrollment Specialists at 1-800-279-4030, ext. 8577 for assistance.  

 An enrollment booklet includes everything an employee needs to enroll in a 403(b) or IRA retirement savings account with WEA Member Benefits. 

Salary Reduction Authorization Form 

This form provides employee authorization to have 403(b) contributions deducted from their paychecks. 

We offer a standard 403(b) salary reduction authorization form for districts to use. However, if your district uses a customized SRA, make sure we have a current copy for our files to provide employees who call to enroll in your plan.

IRA contributions should be made using the IRA contribution form.

ACH payments

Remitting your employee's 403(b) contributions electronically credits your employee's accounts more quickly, reconciles your accounts faster, and provides you with an electronic record where you can track the successful delivery of the funds.

There are three options available:

  1. Trust Advantage™: Member Benefits’ Trust Advantage program provides districts with an opportunity to enhance their employee benefits without impacting their bottom line.
  2. ACH pull: Log onto your plan sponsor web site, submit your 403(b) remittance file, and elect to have us pull your funds. You will need to complete a School District ACH Authorization form prior to this option being available in your plan sponsor Web site.
  3. ACH push: Submit your 403(b) remittance and then send the funds via ACH to us.

To send funds via ACH:
ABA Number: 041215032
Account Number: 01100190107 Newport Trust Company
For Further Credit: #BinNumber# & Plan Name

To wire transfer funds:
ABA Number: 044000024
Account Number: 01100190107
Account of: Newport Trust Company OBI: #BinNumber#
Further Credit to: #BinNumber# & Plan Name

Links

Payroll Coordinators Handbook

Retirement forms and brochures 

Communiqué (articles and notices for payroll coordinators)

Employer Articles (includes articles from Benefits NewsBrief e-news)

Subscribe to Benefits NewsBrief (a quarterly e-newsletter for administrators and/or district business personnel)

Contribution Limit Calculations

Participants who have 15 years of service with your district may be eligible to contribute an additional amount to their 403(b) account. A Contribution Limit Calculation form (pdf) should be completed for these individuals. If you have questions about a participant’s eligibility or need a calculation completed for a participant, contact us at 1-800-279-4030, ext. 8567.

Employee status templates

For districts who use WEA Member Benefits to administer employer 403(b) vesting contribution benefits. 

As part of the administration of vesting benefits in your 403(b) plan, we need to make sure we have the most up-to-date information about your employees' status each year. Please use the following templates:

>> For employees who have left the district (separated service)

>> For NEW employees that are eligible for the plan

>> For all current employees eligible for the vesting contribution

IMPORTANT: When the files are completed, you will need to send them to us securely. Please email Deborah Koston, Plan Administration Assistant or call 1-800-279-4030. Deborah will provide you a link to a secure website where this information can be delivered as a secure file. Please do not email Deborah directly with these file attachments or they will not be delivered securely

Trust Advantage Testimonial

Financial Seminars

  • Pre-Tax and After-Tax Salary Reduction Agreement
  • IRA Contribution Form